Career Opportunities in Southern California

Essential Duties and Responsibilities:

 Overview:

We are seeking a highly organized and experienced legal secretary to join our dynamic complex litigation team. The ideal candidate will have a strong background in managing calendars, handling federal and state court filings and deadlines, and proficiency in document formatting and processing. This role requires meticulous attention to detail, excellent communication skills, and the ability to work efficiently in a fast-paced legal environment.

Responsibilities:

1. Calendar Management:

– Coordinate and manage attorneys’ calendars, including scheduling appointments, court hearings, mediations, depositions, deadlines and reminders.

– Ensure accuracy and timeliness in scheduling, avoiding conflicts and overlapping appointments.

– Remind attorneys of upcoming deadlines and appointments to facilitate proactive planning.

2. Court Filings and Deadlines:

– Prepare and file legal documents with federal and state courts, adhering to procedural rules and deadlines.

– Monitor ECF’s for upcoming deadlines and requirements.

– Coordinate with attorneys to gather necessary information and documents for filings.

– Maintain a comprehensive understanding of local and federal court filing requirements and procedures.

-Service of pleadings and discovery

3. Document Formatting and Processing:

– Format legal documents, including briefs, pleadings, motions, and correspondence, according to established court guidelines and standards.

– Proofread and edit documents for accuracy, consistency, and compliance with local rules.

– Assist in the preparation of legal documents, such as complaints, briefs, notices, etc.

– Manage document production and distribution. Process all incoming documents in corresponding files.

4. Communication and Collaboration:

– Serve as a primary point of contact for the team’s calendar and service of process.

– Communicate professionally and effectively with potential plaintiff’s and assist attorneys with campaign leads and intake information.

5. Administrative Support:

– Assist with file organization, document management, and recordkeeping.

– Perform other duties as assigned to support the needs of the complex team and firm.

Qualifications:

– Minimum of 3-5 years of experience as a legal secretary or similar role in a law firm or legal department.

– Proficiency in calendaring software (e.g., Microsoft Outlook) and document management software.

– Strong understanding of federal and state court procedures, filing requirements, and deadlines.

– Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.

– Attention to detail and commitment to producing high-quality work products.

– Strong written and verbal communication skills.

– Ability to work independently with minimal supervision and as part of a team.

– Professional demeanor and ability to maintain confidentiality.

– Flexibility to adapt to changing priorities and deadlines in a dynamic legal environment.

Salary and Benefits:

• Salary commensurate with experience ranging $65,000-85,000 annual.
• Non-exempt, full-time, compensation based on experience.
• Fully paid benefits, with a generous allowance for dependent coverage.
• 401(k) with match and profit sharing.
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Application Process:

– Interested candidates should submit a resume and cover letter outlining their qualifications and relevant experience to ecarazolez@cglaw.com

We are a fast-paced, mid-sized firm seeking an experienced Litigation Secretary (also known as Practice Assistant or Practice Specialist) to work in our Los Angeles office.

Primary Responsibilities

• Document Preparation, Filings, Trial Preparation
• Prepare legal documents using correct formatting, based on local rules of the court
• E-filing and/or hard copy filings with courts
• Timely send correspondence and client documents
• Schedule conference rooms for client meetings and depositions; arrange technology requirements
• Communicate with clients, vendors and opposing counsel
• Keep current with Insurance Litigation Guidelines
• Process invoices and submit to accounting department for payment
• Copy, scan, print and fax documents
• Ability to calculate legal deadlines in accordance with statutory local, state, federal and appellate rules
• Perform other duties as needed based on practice area and firm demands
• Communicate with attorneys regarding progress on tasks, confirm priorities if necessary

Skills

• Excellent organizational and problem-solving skills and attention-to-detail
• Strong communication, grammar, proofreading and time management
• Proficient in Microsoft Office Suite – experience creating initial drafts of pleadings, tracking changes in Word, scheduling and managing appointments in Outlook
• Knowledge of ProLaw is a plus
• Knowledge of Kofax Power or Adobe pdf editing software, a plus

Experience

• At least three years of recent experience in all phases of civil litigation (discovery, trial, appeals): Understanding of litigation, local, California state, federal and administrative rules, law and motion and related docketing requirements

Expectations

• Adherence to regular schedule
• Support and assist a minimum of three attorneys and provide backup coverage as needed
• Adherence to Firm’s policies and procedures

We are an equal opportunity employer and offer a professional work environment with a competitive salary and benefits package.

The base salary rate for this non-exempt 37.5 hours a week position is $36.00 – $43.59, subject to qualifications and experience.

We provide employer−subsidized health benefits that include Medical (HMO, PPO and Kaiser option), Dental, Vision, Life Insurance, Long-term Disability, 401(k) & matching. We also offer Flexible Spending Accounts (Medical and Dependent Care), Commuter Pre-Tax (Transit and Parking) and Paid Parental leave.

Please send your resume to staff.recruiting@mpbf.com.

*** We are not working with Recruiters at this time, please do not contact.***