Career Opportunities in Northern California

LITIGATION SECRETARY

San Francisco

RESPONSIBILITIES:

• Assists lawyers with correspondence, pleadings, motions, and discovery documents.
• Creates and manages documents (such as motions, under seal pleadings, subpoenas, court forms, routine notices) using Adobe Acrobat, Best Authority and Forms Workflow software, as necessary.
• Ability to e-file pleadings in State, Federal and Appellate Courts
• May perform research, compile/organize documents/data, and assemble pertinent documents/preparing binders for trials/depositions.
• Booking flights and organizing itineraries for travel
• Provides back-up secretarial coverage when needed.

SKILLS AND ABILITIES:

• Minimum of 7-10 years of litigation experience required.
• Proficient in Microsoft programs (Word, Excel, PowerPoint), iManage, Adobe Acrobat, Best Authority and Forms Workflow software.
• Proficient knowledge of legal/litigation terminology, court procedures, calendaring procedures, e-filing/service, scanning and saving documents, and procedures employed in coverage and litigation matters.
• Solid organizational skills, communication skills, and diligence.
• Ability to work simultaneously on a variety of projects and work effectively under pressure.
• Communicates effectively with attorneys and legal personnel at all levels.
• Flexibility for overtime.
• Hybrid Schedule: 3 in office; 2 remotely.

About Keker, Van Nest & Peters

For more than 40 years, Keker, Van Nest & Peters has litigated complex, high-stakes civil and criminal cases throughout the nation. We take cases where companies, products, and careers are riding on the result. Our clients are high-profile individuals, as well as some of the world’s most successful companies, including Genentech, Google, Instacart, Major League Baseball, Meta, Netflix, Lyft, and Qualcomm. Recently we have been named as The Recorder’s Tech Litigation Department of the Year and The American Lawyer’s Litigation Boutique of the Year, among many additional prestigious recognitions. The firm not only prides itself on its record of success at trial, but in the office culture it maintains.

Our office, in the historic Jackson Square district of San Francisco, features brick and timber architecture, an eclectic modern art collection, and an open-door policy. The office environment is fast-paced, dynamic, and informal. Enjoy the camaraderie of a smaller firm that values each team member’s contributions. Salaries and benefits are competitive with the legal market. If this sounds like a good fit, we are excited to hear from you. Please email resumes to Jeanne Freed, Human Resources Manager, staffrecruiting@keker.com.

The salary for this California based role is $110,000- $135,000 DOE and represents the firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting.  Actual compensation will depend on several factors, including but not limited to, the candidate’s years of experience, qualifications, and skill set.

Keker Van Nest & Peters LLP provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, reproductive health decision-making or any other characteristic protected by federal, state, or local laws.  This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Downtown San Francisco Law firm seeking an experienced Legal Billing Clerk to work under the direction of the firm’s Accounting Manager.

Responsibilities:

• Navigate numerous e-billing platforms to process and submit invoices
• Maintain knowledge of billing requirements for numerous clients
• Communication with attorneys and clients on a daily basis
• Maintain tracking of proformas received in accounting (date, status)
• Generate invoices for assigned clients
• Pull all costs backup for assigned clients per client guidelines
• Update maintenance in LMS V – name, address and rate update on the Special Billing Instructions screen
• Verify accuracy of billing data
• Handle some revaluing of billing rates
• Answer telephone inquiries from clients
• Assist with filing for accounting records
• Other projects as assigned, especially as related to cross training in other areas such as Accounts Payable, GL updates, cash application, bank reconciliation and more as needed

Expectations

• Adhere to regular schedule
• Schedule time off in advance and limit unplanned absences
• Adhere to firm policies and procedures
• Have the ability to work overtime when required to meet deadlines
• Act professionally, courteously, and respectfully to attorneys, staff, clients, vendors, CPAs and auditors
• Be flexible and willing to adapt to changing job needs and responsibilities

Required knowledge:

• Strong verbal and written communication skills
• Strong time management and organizational skills
• Strong attention to detail
• Excellent customer service skills
• Ability to multitask
• Microsoft Office 365 (Outlook, Excel, Word)
• SurePoint (LMS V and LMS +)
• ProLaw or another document management system
• Various Electronic Billing Sites
• Experience with split billing

Preferred Qualifications:

• 5 Years experience in legal billing, preferably with insurance defense billing
• Bachelor’s degree, with emphasis in Finance/Accounting

We are an equal opportunity employer and offer a professional work environment with a competitive salary and benefits package.

The base hourly rate for this non-exempt position ranges from $33.00 to $43.00 subject to qualifications and experience.

We provide employer−subsidized health benefits that include Medical (HMO, PPO and Kaiser option), Dental, Vision, Life Insurance, Long-term Disability, 401(k) & matching. We also offer Flexible Spending Accounts (Medical and Dependent Care), Commuter Pre-Tax (Transit and Parking).

Please send your resume to Acctg.recruiting@mpbf.com.

*** We are not working with placement agencies at this time, please do not contact.***

We are a fast-paced, mid-sized firm seeking an experienced Litigation Secretary (also known as Practice Assistant or Practice Specialist) to work in our San Francisco office.

Primary Responsibilities

• Document Preparation, Filings, Trial Preparation
• Prepare legal documents using correct formatting, based on local rules of the court
• E-filing and/or hard copy filings with courts
• Timely send correspondence and client documents
• Schedule conference rooms for client meetings and depositions; arrange technology requirements
• Communicate with clients, vendors and opposing counsel
• Keep current with Insurance Litigation Guidelines
• Process invoices and submit to accounting department for payment
• Copy, scan, print and fax documents
• Ability to calculate legal deadlines in accordance with statutory local, state, federal and appellate rules
• Perform other duties as needed based on practice area and firm demands
• Communicate with attorneys regarding progress on tasks, confirm priorities if necessary

Skills

• Excellent organizational and problem-solving skills and attention-to-detail
• Strong communication, grammar, proofreading and time management
• Proficient in Microsoft Office Suite – experience creating initial drafts of pleadings, tracking changes in Word, scheduling and managing appointments in Outlook
• Knowledge of ProLaw is a plus
• Knowledge of Kofax Power or Adobe pdf editing software, a plus

Experience

• At least three years of recent experience in all phases of civil litigation (discovery, trial, appeals): Understanding of litigation, local, California state, federal and administrative rules, law and motion and related docketing requirements

Expectations

• Adherence to regular schedule
• Support and assist a minimum of three attorneys and provide backup coverage as needed
• Adherence to Firm’s policies and procedures

We are an equal opportunity employer and offer a professional work environment with a competitive salary and benefits package.

The base salary rate for this non-exempt 37.5 hours a week position is $36.00 – $43.59, subject to qualifications and experience.

We provide employer−subsidized health benefits that include Medical (HMO, PPO and Kaiser option), Dental, Vision, Life Insurance, Long-term Disability, 401(k) & matching. We also offer Flexible Spending Accounts (Medical and Dependent Care), Commuter Pre-Tax (Transit and Parking) and Paid Parental leave.

Please send your resume to staff.recruiting@mpbf.com.

*** We are not working with placement agencies at this time, please do not contact.***

Paris Kincaid Wasiewski LLP, located in Midtown Sacramento, is seeking an experienced litigation secretary to support our water law and natural resources practice. The ideal candidate will be capable of handling a multitude of duties in a small office setting. They will possess excellent organization and customer service skills, have the ability to prioritize their workload, and have great time management skills. PKW has a casual business environment, and members are often expected to perform tasks as a team. This is an on site, in-office, full time position.

Required Qualifications: 

Advanced knowledge and experience with Office 365, Word, Outlook, and Adobe. A strong knowledge of filing/e-filing requirements in the California courts, and federal courts. A strong knowledge of litigation processes and ability to compute deadlines and calendar for state and federal courts, including appellate courts. Additional requirements:

• Strong writing, editing, and interpersonal skills
  • Judgment and tact in handling sensitive and confidential matters
  • Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and Lexis
  • Minimum 3 years of relevant experience as Paralegal/Legal Secretary
  • Managing outside vendors
  • Expertise at proactively managing scheduling/managing conflicts
  • Skillful gatekeeper

Key Responsibilities:

• Serving and filing legal documents with various courts
  • Managing litigation calendars
  • Assisting several attorneys
  • Proofreading and formatting office work product for spelling and grammar
  • Organizing and maintaining electronic client file system and database
  • Scheduling appointments and keeping office calendar

Salary Range

$30-$40/hour, depending on experience.

Submit Resumes to:

Tim Wasiewski at tw@pariskincaid.com.