Career Opportunities in Central California

Pathways Personnel is a San Francisco-based staffing agency specializing in the legal industry. For over 50 years, we have been a trusted resource in the legal community. We currently have openings for litigation secretaries, litigation paralegals, legal executive assistants, docketing specialists, conflicts analysts, operations professionals, and billing specialists at top-tier law firms throughout the Bay Area and beyond. Legal professionals like you are in high demand! If you are considering a career move, this could be your opportunity to secure a great position with a competitive salary, depending on experience. All inquiries are handled with complete confidentiality.  Call Michelle at Pathways 415-391-2060, or mtolotti@pathwayspersonnel.com

Busy mid-sized litigation law firm seeks experienced Litigation Secretaries (also known as Legal Secretary, Practice Assistant or Practice Specialist – this is not a Paralegal position) to work in our San Francisco or Sacramento office.

Primary Responsibilities

• Document Preparation, Filings, Calendaring
• Prepare legal documents using correct formatting, based on local rules of the court
• E-filing and/or hard copy filings with courts
• Timely send correspondence and client documents
• Schedule conference rooms for client meetings and depositions; arrange technology requirements
• Communicate with clients, vendors and opposing counsel
• Keep current with Insurance Litigation Guidelines
• Process invoices and submit to accounting department for payment
• Copy, scan, print and fax documents
• Ability to calculate legal deadlines in accordance with statutory local, state, federal and appellate rules
• Perform other duties as needed based on practice area and firm demands
• Communicate with attorneys regarding progress on tasks, confirm priorities if necessary

Skills

• Excellent organizational and problem-solving skills and attention-to-detail
• Strong communication, grammar, proofreading and time management
• Proficient in Microsoft Office Suite – experience creating initial drafts of pleadings, tracking changes in Word, scheduling and managing appointments in Outlook
• Knowledge of ProLaw is a plus
• Knowledge of Kofax Power or Adobe pdf editing software, a plus

Experience

• At least three years of recent experience in all phases of civil litigation (discovery, trial, appeals): Understanding of litigation, local, California state, federal and administrative rules, law and motion and related docketing requirements

Expectations

• Adherence to regular schedule
• Support and assist a minimum of three attorneys and provide backup coverage as needed
• Adherence to Firm’s policies and procedures

We are an equal opportunity employer and offer a professional work environment with a competitive salary and benefits package.

The base salary rate for this non-exempt 37.5 hours a week position is $36.00 – $43.59, subject to qualifications and experience.

We provide employer−subsidized health benefits that include Medical (HMO, PPO and Kaiser option), Dental, Vision, Life Insurance, Long-term Disability, 401(k) & matching. We also offer Flexible Spending Accounts (Medical and Dependent Care), Commuter Pre-Tax (Transit and Parking) and Paid Parental leave.

Please send your resume to staff.recruiting@mpbf.com.

*** We are not working with placement agencies at this time, please do not contact.***

*** Only qualified candidates will be contacted. Thank you for understanding.***

The Client Relationship Manager will be responsible for managing, coordinating and performing various legal projects and tasks within the Government section. This role requires a proactive individual with a strong background in administrative and project support within a law firm. The Client Relationship Manager collaborates with attorneys, administrative professionals and clients to manage the status, resources and timelines for a variety of projects and client needs. This role offers the opportunity to work from a remote location on days when in-person attendance is not required, and as agreed upon by the direct supervisor (and assigned attorneys if applicable). It is an essential function of any remote role that the employee be available to attend in-person meetings, professional development sessions or to come to the office for other reasons, if the need arises. This position requires the individual reside in California, and will have a designation to one of Hanson Bridgett’s Northern California offices.

Essential Responsibilities and Duties

Client Communications and Knowledge

• Serve as the initial contact for attorneys and clients, especially for the section’s large-scale clients.
• Develop and maintain a deep understanding of client businesses, markets, products, and strategies to proactively identify opportunities for improved service.
• Share relevant insights, thought leadership, and updates with attorneys to position the Firm as a trusted advisor

Strategy and Operations

• Collaborate with attorneys to develop and implement client-specific strategies that align with Firm goals and client expectations.
• Open new business matters in accordance with firm procedures, including conflict checks and managing client intake processes.
• Participate in the preparation of reports, proposals and presentations on client activities and project progression.
• Create long and short-term plans and project tracking, including setting targets for milestones and adhering to deadlines; serve as a point of contact for projects.
• Develop and implement strategies to enhance client satisfaction.

Team Collaboration

• Work closely with cross-functional teams to enhance client relationships.
• Lead the integration of new attorneys and professional staff into the section.
• Serve as the liaison for communications between internal teams and external clients; responsible for coordinating the communication of updates, information, and changes.
• Distribute work to the appropriate attorneys or support staff, as directed by the section leader or partner; monitor and track work progress, deadlines, and client interactions to ensure timely and accurate service delivery.
• Detail particular procedures and guidelines for the department, encompassing client billing review and distribution, file management, meeting organization, agenda creation and project management.

Performance Analysis and Reporting

• Monitor and track work progress, deadlines, and client interactions to ensure timely and accurate service delivery, as directed by the section leader or partner.
• Perform quality control on projects throughout development to maintain the expected standards and adjust schedules or targets as scope changes.
• Organize and manage complex legal documents within the document management system.

Required Skills, Abilities and Qualifications:

• At least 5 years of experience in a law firm or government agency, preferably in an executive or administrative support role.
• Strong organizational and project management skills.
• Proactive, self-starter with attention to detail and the ability to integrate particulars into a larger, strategic context.
• Excellent verbal and written communication skills.
• Experience with researching, collecting, and analyzing data.
• Customer service-oriented, with a commitment to meeting deadlines and the ability to multi-task in a fast-paced and dynamic environment.
• Strong professional, independent thinking skills with a focus on problem-solving and the ability to offer constructive opinions and creative solutions.
• Team player who motivates and educates other team members.
• Exceptional technology skills, with expert-level knowledge of MS Office. Experience with various task management tools, virtual meeting platforms, and other legal-specific software

Salary:

Hanson Bridgett offers a competitive salary and benefits package. The annual salary for this California-based role is anticipated to be in the area of $93,000 to $120,000, and represents the firm’s good faith and reasonable estimate of possible compensation at the time of posting. Actual compensation is negotiable, and will depend upon a number of factors, including but not limited to, the candidate’s years of experience, qualifications, and skill set.

Email resumes to: recruiting@hansonbridgett.com

Hanson Bridgett seeks a forward-thinking and proactive professional to serve as the Executive Assistant to the Managing Partner. This pivotal role supports the Managing Partner’s operational needs, ensuring effective time management, coordination of meetings, and management of communications. The ideal candidate will have a profound understanding of the needs and goals of executive leadership, focusing primarily on the operational aspects to keep the Managing Partner on track with daily responsibilities. This role offers remote work flexibility and expected travel to other offices, as needed. This position requires the individual reside in California, and will have a designation to Hanson Bridgett’s Sacramento, San Francisco, or Walnut Creek offices.

Essential Responsibilities and Duties

Executive Support and Management

• Manage the Managing Partner’s calendar, ensuring efficient time management and prioritization of engagements to align with strategic goals.
• Arrange travel and accommodations, preparing detailed itineraries to ensure seamless planning and execution of travel plans.
• Handle communications, including managing the Managing Partner’s inbox, prioritizing emails, drafting responses, and ensuring timely follow-ups.
• Prepare for and coordinate logistics for meetings, conferences, and events attended by the Managing Partner.
• Oversee and reconcile the Managing Partner’s annual budget and expense reports in compliance with company policies.
• Operational Coordination
• Serve as the point of contact among executives, employees, clients, and other external partners.
• Act as a gatekeeper, managing information flow promptly and accurately, ensuring the Managing Partner’s accessibility and connection to critical information and individuals.
• Organize and prepare materials needed for meetings, presentations, and events.

Communication and Organizational Influence

• Build and maintain relationships with key internal and external stakeholders to facilitate operational effectiveness.
• Prepare a range of documents including reports, memos, and correspondence that align with the Managing Partner’s tone and requirements.
• Handle confidential information with discretion and professionalism.

Required Skills, Abilities and Qualifications

• Bachelor’s degree from an accredited institution required.
• At least 5+ years of experience in an executive support role, ideally within a corporate or legal environment.
• Exceptional ability to communicate effectively both verbally and in writing.
• Advanced organizational skills, with the capacity to handle multiple assignments and respond to changing priorities.
• Excellent attention to detail and a high level of discretion and confidentiality.
• Proficiency in Microsoft Office Suite and other productivity tools, with adaptability to new technologies.

Salary

Hanson Bridgett offers a competitive salary and benefits package. The annual salary for this California-based role is anticipated to be in the area of $90,000 – $125,000, and represents the firm’s good faith and reasonable estimate of possible compensation at the time of posting. Actual compensation is negotiable, and will depend upon a number of factors, including but not limited to, the candidate’s years of experience, qualifications, and skill set.

Email resumes to: recruiting@hansonbridgett.com

SALARY: $5,432-$6,573/mo.
FILING DEADLINE: September 24, 2024
POSITION DESCRIPTION
Come and join the City of Fresno in achieving our mission of Building a Better Fresno!
Are you ready to take your legal career to the next level? Join the City of Fresno’s dynamic legal team as a Paralegal and play a pivotal role in shaping justice and policy in our vibrant community. As a vital member of the City Attorney’s Office, you’ll dive into a diverse range of responsibilities—from preparing crucial legal documents and managing high-stakes litigation to conducting impactful investigative work and representing the City before administrative bodies. If you’re passionate about the law, thrive in a fast-paced environment, and have a keen eye for detail, this is your opportunity to make a significant impact while advancing your professional skills. Apply today and be a cornerstone of legal excellence in Fresno!
Duties may include, but are not limited to, the following:
– Draft and prepare legal documents and pleadings for civil and criminal litigation, including proposed interrogatories and summaries of trial transcripts.
– Prepare and respond to Public Records Act requests.
– Respond to inquiries regarding case management status and data using computer systems.
– Organize trial and administrative hearing documents and exhibits.
– Brief witnesses for trial and administrative hearings.
– Conduct investigative work, including interviewing potential witnesses and inspecting property related to claims or complaints.
– Represent the City in small claims court and/or administrative hearings.
– Perform legal research and draft comprehensive legal memoranda.
– Prepares routine contracts, deeds of trust and leases, and performs routine title searches.
– Perform other related duties as assigned.
Duties may vary by assignment, please inquire about specific duties if called upon for an interview.
Full job specification may be viewed at:
https://www.fresno.gov/wp-content/uploads/2023/05/Paralegal_01_17.pdf
View “We Work For You” video to get an inside look at how rewarding it is to work for the City of Fresno: https://youtu.be/RjOUf52KPrk?si=NmkwtgYbTxdKcKOz
One (1) vacancy exists in the City Attorney’s Office. Immediate and future vacancies will be filled from this eligible list for a period of three (3) months from the date the eligible list is created, with the option of extending that period at the City’s discretion. If the examination process is suspended for this recruitment, the eligible list may be limited to three (3) months.
PAY, BENEFITS & WORK SCHEDULE
BENEFITS: UNIT 13 Classification – City of Fresno Professional Employees Association (CFPEA)
HEALTH INSURANCE: The City contributes toward monthly premiums for PPO medical, dental and vision for employee and dependents.
FLEXIBLE SPENDING ACCOUNT: IRS 125 Plan for health and dependent care expenses.
DEFERRED COMPENSATION: Voluntary 457 plan with Fidelity Investments to increase your retirement savings.
MANAGEMENT LEAVE: 60 hours per fiscal year for exempt employees.
ANNUAL LEAVE: Accrue 15.5 hours per month with cash out provisions.
SUPPLEMENTAL SICK- 40 hours per fiscal year. 80 hours lifetime maximum
HOLIDAYS: Ten (10) City-observed annual holidays plus birthday and two (2) personal days.
LIFE INSURANCE: Benefit equal to annual salary; premium paid by the City.
LONG-TERM DISABILITY: Benefit equal to 66.66% of monthly salary up to $7,500 per month after 30 days of disability; premium paid by the City.
BILINGUAL PREMIUM: PAY: $100 per month
HEALTH REIMBURSEMENT ARRANGEMENT: Eligible retirees can use remaining Sick Leave balance at 80% of hourly rate and other leave balances, if applicable, to reimburse medical insurance and qualified medical expenses, tax free.
RETIREMENT: City of Fresno Retirement Systems, one of the best funded public systems in the state. Reciprocity with other CA public agencies. Vested in Retirement benefits after 5 years of service. City employees do not participate in Social Security.
DROP (Deferred Retirement Option Program): an optional, voluntary program that allows an employee to deposit retirement benefits in a special savings account within the Retirement System while continuing to work for the City of Fresno for up to 10 years. Participation minimum is age 50 and vested. Benefits includes ownership of accumulated funds, compound interest earnings, and alternative distribution options.
Additional information regarding the City of Fresno benefits is available at

Policies and MOU’s

THE REQUIREMENTS
Applicants must meet the minimum qualifications on or before the posted filing deadline in order to qualify for the examination and do not assure placement on the eligible list:
OPTION 1:
Completion of a paralegal training program from an accredited school
AND
One (1) year of paralegal experience in a law office.
OPTION 2:
Completion of one (1) year of juris doctorate course work from a school of law, which included course work in writing and research, contracts, and civil procedure.
APPLICANTS MUST ATTACH A COPY OF TRANSCRIPTS (instructions below on how to attach documents). Applications lacking the attachment may be rejected.
ADDITIONAL REQUIREMENTS
The work experience section MUST be completed with detailed duties, dates and weekly hours worked for each title held. Resumes will not be accepted in lieu of a completed employment application and will not be used to evaluate minimum requirements. Applications lacking a completed work experience section may be rejected.
Possession of a valid California Driver’s License may be required at time of appointment. Candidates considered for hire may be asked to provide proof of a valid driver’s license and a current copy of their driving record.
The selected eligible candidates certified will be required to successfully pass a department interview and a Department of Justice fingerprint prior to employment with the City of Fresno and sign a confidentiality agreement.
THE SELECTION PROCESS
The examination process may consist of the following:
Application Review – Qualifying Only: Applications submitted will be reviewed and a limited number of the most qualified candidates will be invited to the panel interview. Selection of the most qualified candidates will be based upon those applications demonstrating the greatest breadth and depth of applicable training, experience, and education. Therefore, applicants are urged to submit sufficiently detailed information in their application materials for a proper evaluation.
Oral Examination – (100%): A panel of subject matter experts will conduct a job related oral examination to assess a candidate’s knowledge of legal terminology and procedures related to the court systems and civil process; ability to conduct research, prepare legal documents and make clear and persuasive oral presentations; exercise sound, independent judgment and establish effective working relationships or other topics related to a candidate’s training, experience and qualifications for the position of Paralegal.
Candidates must achieve a passing score to qualify for the eligible list.
The oral examination is tentatively scheduled for the week of October 7th, 2024.
HOW TO APPLY
APPLICANTS MUST COMPLETE AN ON-LINE APPLICATION. PLEASE VISIT WWW.FRESNO.GOV/JOBS TO APPLY. For information on how to complete an on-line application, please view “Instruction Guide” on the City’s website, Personnel Services Career Opportunities page, or call (559) 621-6950 for assistance. Resumes will not be accepted in lieu of a completed employment application.
ALL CORRESPONDENCE regarding this recruitment and exam process will be sent via e-mail. All applicants will acknowledge such understanding when they complete their on-line application. Verify we have your correct e-mail address before you submit your application. It is an applicant’s responsibility to check their email frequently to ensure they receive all pertinent communication from the Personnel Services Department on a timely basis. Applicants will receive an automatically generated confirmation e-mail upon a successful application submittal. The e-mail is the only proof of submittal.
It is an applicant’s responsibility to check their email account and to ensure it is set up to accept emails from the City of Fresno. Dependent upon your settings, notices from the City of Fresno may be directed to the junk mail or spam folders. It is the applicant’s responsibility to check these folders.
Applications must be submitted by midnight on the filing deadline, or they will not be accepted for any reason. FOR THIS RECRUITMENT, IT IS RECOMMENDED THAT PERMANENT FRESNO CITY EMPLOYEES APPLY THROUGH PEOPLESOFT SELF SERVICE.
ADDITIONAL INFORMATION
HOW TO ATTACH DOCUMENTS TO OUR ONLINE APPLICATION:
1. Your document must first be scanned and saved to a computer or thumb drive (save as the “document name.”)
2. Then go to www.fresno.gov/jobs > City of Fresno Jobs > Apply On-Line.
3. Enter the same Login Information (Username & Password) that is going to be used for the job you are applying to.
4. Under the section “My Career Tools” (located towards the top of the page), Select “Cover Letters & Attachments”, and then “Add Attachments” towards the bottom.
5. For Attachment Type, choose the most appropriate option (i.e. “DIPLOMA/TRANSCRIPTS or DD214.”)
*If you do not see an appropriate choice, you may use “Reference Attachments.” Under Attachment Purpose, you can TYPE a description.
6. Then Select “Add Attachment” and hit the “Browse” button to locate your attachment.
7. Once you have selected your attachment, select “Open”, hit “Upload” and then “Save & Return.”
8. After you confirm your attachment has been uploaded, then proceed to fill out your online application.
VETERAN’S PREFERENCE
Qualified veterans who pass the examination may obtain five (5) additional points. Candidates applying for veteran’s preference are required to submit a copy of their DD214 with their application
during the specified filing period. Evidence must be presented to indicate that the candidate was discharged honorably from the military service. Veterans, including City employees, must resubmit proof of honorable service for every examination for which veteran’s preference credit is requested.
EQUAL OPPORTUNITY EMPLOYER
The City of Fresno is an Equal Opportunity Employer. Should you need a special accommodation due to a qualifying disability, please contact the Personnel Service Department at (559) 621-6950 in advance of the examination.

Join East Bay Municipal Utility District’s (EBMUD’s) dynamic legal team as a Legal Secretary II. The person selected for this position will perform various legal secretarial and administrative duties related to legal and confidential matters in the Office of the General Counsel (OGC). The work requires a highly organized and detailed-oriented individual who has a thorough knowledge of legal office operations and practices, as well as the ability to effectively handle multiple assignments, schedules, and related tasks. The Legal Secretary II must effectively communicate and interact with a varied audience including attorneys, administrative agencies, court personnel, the general public, outside law firms, and other EBMUD staff members. Competitive candidates will demonstrate experience and ability to work in a team environment.

Candidates must also have the ability to:

• Provide accurate legal secretarial and administrative support to attorneys and consistently meet all deadlines.
• Proofread with close attention to detail; edit and finalize letters, memoranda, resolutions, ordinances, pleadings, contracts, agreements, administrative hearing documents, briefs and other materials from rough drafts, notes, or brief instructions where legal form may be involved and where it is often necessary to assemble information from multiple sources.
• Compose and prepare correspondence, reports, legal papers, pleadings and other documents with accuracy, using appropriate formatting standards.
• Receive and screen telephone calls and visitors, as well as schedule meetings as needed with both internal clients and outside parties.
• Accurately calendar court and administrative hearing deadlines, update and maintain attorneys’ calendars, and conform office master calendar, using established office protocol.
• Respond to inquiries from the public or EBMUD personnel with appropriate judgment, discretion, and professional courtesy; obtain information related to legal matters from various EBMUD offices, courts, outside organizations, agencies, and law firms.
• Maintain and process documents received by the OGC to ensure that deadlines are met.
• Classify, cross-reference and file legal and case-related documents according to established filing procedures and EBMUD retention policy, including archiving closed case files.
• Obtain information from various sources (i.e., the internal law library, on-line court procedures, etc.) to research current court and administrative hearing procedures.
• Proofread work and records for accuracy, completeness and compliance with legal forms and procedures.
• Perform a variety of administrative tasks accurately and efficiently, such as preparing expense report forms for attorneys, ordering and maintaining inventory of office supplies, and paying vendor invoices following EBMUD procedures.
• Be proficient in MS Office, including MS Teams, Word, Excel, and Outlook, and other document management systems and accounting systems with minimal training.
• Complete incidental legal support tasks, including both paper and electronic filing.

In addition, the most competitive candidates will demonstrate strong attention to detail; excellent organization skills; strong computer skills; effective communication skills; knowledge of general legal procedures and legal office operations and practices; ability to follow oral or written instructions; and experience working with confidential information.

The OGC values and strives to create a work environment that provides a work-life balance and embodies EBMUD’s values of Respect, Teamwork, Integrity and Stewardship. It is extensively involved in the development of EBMUD’s Diversity, Equity and Inclusion Strategic Plan. EBMUD offers a generous benefit package, a reasonable telecommuting policy, and the opportunity to participate in EBMUD Affinity Groups, including the Asian Pacific Employees Association, the Black Employee Network, the Hispanic Heritage Committee, the Raining Pride Committee and the Disability Advocacy and Rights Team.

Flexible/hybrid work from home schedule may be available for some positions in this job classification.

The salary range is $7,372 per month increasing to $7,741, $8,128, $8,534, and $8,961 after 6, 18, 30, and 42 months, respectively.

EBMUD offers an excellent benefits program that includes paid vacation, holidays and sick leave; family health insurance coverage; family dental and vision care plans; retirement plan (reciprocal with CalPERS); 401(k), 401(a) and 457(b) tax-deferred retirement plans; transit subsidy; tuition reimbursement; and opportunities for professional growth including training and career development.

Requirements:

1. Completion of the 12th grade or its equivalent; and
2. Minimum two years of responsible legal clerical experience at the journey level in a law office.

Candidates must possess the physical characteristics to perform the critical and important duties of the job including lifting boxes, large case files and binders of materials. Must also be willing to work overtime as needed. The most competitive candidates will have at least five years of recent related experience.

Submit a completed EBMUD application and the required supplemental question responses online at www.ebmud.com/jobs by 4:30 p.m., Friday, September 13, 2024. Only application materials submitted online during the filing period will be accepted.

EBMUD is an Equal Opportunity Employer: Females/Minorities/Veterans/Disability

www.ebmud.com

Job Hotline: (510) 287-0735

OVERVIEW: Duane Morris LLP, a global law firm with 800 + attorneys in offices across the U.S. and around the world, offers innovative solutions to the legal and business challenges presented by today’s evolving global markets.

SUMMARY: The Legal Assistant will provide comprehensive administrative support to multiple Principals, as well as senior and junior members of the Legal Team. This role involves managing a variety of confidential and complex tasks, including calendar management, typing, editing and/or formatting legal documents and correspondence, filing documents with various courts, both electronically and via messenger, arranging for service of documents on opposing counsel, meeting coordination, project assistance, and relationship management. The ideal candidate must excel in multitasking, managing changing priorities, and handling highly sensitive information with discretion. Maintains positive contact with clients, attorneys and staff and observes confidentiality of client and other firm matters.

ESSENTIAL FUNCTIONS:

Calendar Management: Track litigation deadlines, and confirm deadlines are docketed correctly. Coordinate attorney calendars, minimize conflicts, prevent double bookings, and proactively make decisions regarding appointment urgency and importance.

Preparing draft court documents, including but not limited to complaints, answers, discovery, briefs, motions, motions for summary judgment, correspondence and memos.

Revising and finalizing documents and ensuring timely service, filing and delivery.

Heavy court filings including service of pleadings on opposing and associated counsel, at state, federal, and appellate level and in many different venues; knowledge of electronic filing procedures for the various venues, including state, federal, appellate and arbitration forums

Answers telephones and relays messages. Arranges conference calls, video conferences and live meetings.

Demonstrates working knowledge of internet resources to perform basic legal research and print off cases, as requested.

Organizes and accurately maintains physical and electronic documents and files in a timely manner. Creates and maintains working files and binders as requested. Utilizes Firm provided software to accurately store email messages, and maintain and retrieve files.

Opens new files, requests conflict of interest checks with record center and maintains on-line and hard-copy files.Conducts periodic reviews for possible storage of older files; prepares files to be closed.

Provides backup support to other attorneys and timekeepers as needed. Volunteers for overflow work assignments when time permits and actively seeks to maximize productivity and promote teamwork. Possesses knowledge of key clients and contacts.

Collaborates with Accounting and assigned timekeepers to manage billing process, including editing prebills, generating reports, and sending out final invoices. May assist with collection efforts. Coordinates client, matter and timekeeper inquiries.

ADDITIONAL FUNCTIONS:

Works closely with administrative support staff. Maintains a team orientation towards work. Coordinates with support departments and performs overload typing, filing, photocopying, faxing, or reception relief as time permits and as requested by other attorneys or the office manager.

Performs other related duties, as requested.

PREFERRED QUALIFICATIONS:

Ability to read and write in order to skillfully proofread and perform minor editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters. Performs non-complex arithmetic calculations when verifying calculations on forms and documents. Maintains accurate, complete and up-to-date records and filing.

Ability to accurately transcribe legal documents, correspondence and reports from rough draft, dictation or transcription at a level of 70 w.p.m.

Possesses high level of technical competency on all Microsoft Office and various other job-related software packages and applications.

Ability to organize and prioritize numerous tasks and complete them under strict time constraints.

Ability to proofread typed material for grammatical, typographical and spelling errors.

Possesses strong oral and written communication and interpersonal skills necessary in order to communicate successfully either in person, by phone or e-mail. Must be able to follow instructions very effectively from a diverse group of clients, attorneys and staff and provide information with ordinary courtesy and tact. Must be able to maintain discretion and confidentiality related to all functions.

Demonstrated experience filing documents with State and Federal Courts, including electronic filing. Ability to read and understand court rules, including rules for courts you have not worked with before, and to ensure compliance with assigned judge’s Individual Rules and Practices

EDUCATION:

Minimum High school diploma required; Associate certificate or college degree preferred. Minimum of five (5) years on-the-job experience necessary in order to gain an understanding of law office policies and procedures and produce accurate legal documents with limited supervision.

WORKING CONDITIONS:

The working conditions described below are representative of those related to this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The incumbent may be required to sit, stand, walk, talk or listen for extended periods of time. Work occasionally requires a high level of mental effort and strain while producing a high volume of work related to essential and other duties. Because of the volume of work performed by computer, the incumbent is required to spend a considerable amount of time typing and looking at computer monitors.

BENEFITS:

Comprehensive healthcare, dental, vision, and prescription plans.

Commuter, HSA and FSA spending accounts

Short-term and long-term disability and life insurance coverage

401k and Pension Plan

Up to 27 PTO days, 9 paid holidays and 2 floating holidays

Employee Referral Bonus ($3,000.00)

Professional Development Training

Back-Up (Family) Care Advantage and Employee Assistance Program

EEO STATEMENT: Duane Morris is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, gender identity or expression, marital status, national origin, physical or mental disability, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact Chloe Bulanhagui, HR Assistant at 215-979 1224.

DATA PRIVACY STATEMENT: Duane Morris LLP is a limited liability partnership organized under the laws of Delaware. References in this privacy notice to “Duane Morris”, “we” or “us” are references to Duane Morris LLP and our affiliated entities. This privacy notice together with our Website Disclaimer and (if applicable) our relevant terms of business or other contract between us (if applicable) set out the basis on which Duane Morris processes your personal data (and any mandated controller/processor information).

Reference in this privacy notice to “personal data” means any information that identifies, or could reasonably be used to identify, a living individual, either on its own or together with other information. Our “Website” means this website and any other websites of Duane Morris.

Duane Morris is committed to protecting personal data and respecting your privacy.

Please read this notice carefully to understand our practices with respect to personal data and how we treat it and how you can exercise your rights in connection with it. You should also read any other privacy notices that we give to you, that might apply to our use of your personal data in specific circumstances from time to time.

Salary range- $65,000- $95,000

•       Full-time and/or part-time position, in office (no remote).
•       Minimum 10 years’ experience.
•       Experienced in Word, Outlook, and Adobe required; familiarity with WordPerfect preferred; bilingual Spanish a plus.
•       Benefits:  medical, dental, vision, and life insurance; flexible spending account; sick leave, vacation, and paid holidays; 401(k) with matching.
•       Salary commensurate with experience.

Email résumé to e.d.fanucchi@qkffirm.com<mailto:e.d.fanucchi@qkffirm.com>; no phone calls, please.

Position Information

You’re looking for a change, and so are we. At Venable, we know that every new hire brings valuable experience, new perspectives, and a chance to raise the bar on our approach to how we work. That’s why we’re looking for a Practice Group Assistant to provide administrative support for our Private Wealth practice group.

The ideal candidate will be responsible for…

• Assisting with new matter intake (opening matters, creating files, etc.)
• Creating and updating client binders
• Researching filing fees and assisting with the preparation of check requests
• Managing multiple databases in support of the practice group and clients
• Preparing correspondence, legal documents, forms, and the like using word processing and technology skills
• Effectively proofreading and editing documentation for grammatical and typographical errors; provide detailed review of client related documentation to include required signatures
• Providing support with processing expenses and reimbursements
• Assisting LAAs in the group with attorney time entries, reviewing pre-bills and processing client invoices

The successful candidate will demonstrate…

• A minimum of one year of related experience; experience in Tax & Wealth/Estate Planning preferred
• Proficiency with the Microsoft Office Suite –Word, Excel, PowerPoint and Outlook
• Strong attention to detail, grammar, and punctuation, and the ability to effectively present ideas and findings visually.
• Strong communication skills and the ability to communicate with external parties and internal personnel either verbally or in written form
• Ability to prioritize work and manage workflow
• Ability to define problems, collect data, establish facts and draw valid conclusions
• Familiarity with various electronic documentation filing/maintenance

Committing your time and talent is no small matter—at Venable, we know that superior client service begins with an investment in our people. Our competitive compensation, robust benefits, and programs that support our employees’ well-being, families, and futures reflect our dedication to prioritizing the whole person, not just the professional.

Venable’s benefits package includes medical, dental, vision, disability, life insurance, flexible spending and healthcare savings accounts, 401(k) with firm profit share, paid time off, firm paid holidays, wellness and personal advocacy programs, family planning resources and leave programs, tuition reimbursement, and more.  New employees are provided a detailed orientation to the firm’s benefit offerings upon hire.

Here, we strive to offer the kind of care that radiates, from our colleagues to our clients, to our communities, so that success finds everyone.

Pay Range for Candidates in San Francisco:

$53,000- $71,000 per year

The range provided is the minimum and maximum salary that Venable in good faith believes at the time of this posting that it is willing to pay for the advertised position.  Exact compensation will be determined based on individual candidate qualifications and location.

We comply with the San Francisco Fair Chance Ordinance. Conviction of a crime will not necessarily be a bar to employment at the Firm. Factors such as age at the time of the offense, type of the offense, seriousness of the offense, remoteness of the offense in time, position applied for, rehabilitation, overall record, and other relevant factors will be taken into account in determining effect on suitability for employment.