Career Opportunities in Central California

•       Full-time and/or part-time position, in office (no remote).
•       Minimum 10 years’ experience.
•       Experienced in Word, Outlook, and Adobe required; familiarity with WordPerfect preferred; bilingual Spanish a plus.
•       Benefits:  medical, dental, vision, and life insurance; flexible spending account; sick leave, vacation, and paid holidays; 401(k) with matching.
•       Salary commensurate with experience.

Email résumé to e.d.fanucchi@qkffirm.com<mailto:e.d.fanucchi@qkffirm.com>; no phone calls, please.

This position provides high-level administrative support to litigation and transactional trademark and copyright attorneys. Must have advanced knowledge of federal court protocols and rules. To succeed in this role, candidate must be independent, have can-do spirit and be able to manage multiple projects and tasks. Considerable experience in litigation, trademarks and trademark prosecution are essential in this role.

This role offers the opportunity to work from a remote location on days when in-person attendance is not required, and as agreed upon by the direct supervisor and assigned attorneys. It is an essential function of any remote role that the employee be available to attend in-person meetings, professional development sessions or to come to the office for other reasons, if the need arises. This position requires the individual reside in California, and will have a designation to one of Hanson Bridgett’s six office locations.

Essential Responsibilities and Duties

• Prepare correspondence, memos, and other legal documents as directed.
• Assist with document review, proofreading and editing of legal documents.
• Conduct trademark investigations about adverse parties.
• Communicate with clients and trademark team about deadlines and filings.
• Ensure the orderly management of client files; transmit physical documents to records department.
• Create various spreadsheets and project sheets to track team assignments and client requests.
• Work closely with docketing specialist to ensure deadlines are properly calendared.
• Handle confidential information with discretion and maintain data integrity.
• Complete conflicts checks through electronic intake system and draft engagement letters.
• Coordinate meetings, appointments, conferences and travel arrangements.
• Prepare monthly expense reports for attorneys.
• Other duties as assigned.

Required Skills, Abilities and Qualifications

• 3+ years of experience as a legal secretary in trademark law.
• Deep knowledge of trademark procedures, terminology, and concepts.
• Knowledge of court rules and civil procedures in Federal courts, including experience with e-filing; knowledge of TTAB filing procedures.
• Highly organized and able to handle a heavy IP desk, including managing calendars and prioritizing workload.
• Proficiency in MS Office Suite and legal software for document management.
• Strong organizational and time management skills with attention to detail.
• Clear and professional communication skills.

Salary

Hanson Bridgett offers a competitive salary and benefits package. The annual salary for this California-based role is anticipated to be in the area of $85,000 – $100,000, and represents the firm’s good faith and reasonable estimate of possible compensation at the time of posting. Actual compensation is negotiable, and will depend upon a number of factors, including but not limited to, the candidate’s years of experience, qualifications, and skill set. Submit resumes to: recruiting@hansonbridgett.com

Position Information

You’re looking for a change, and so are we. At Venable, we know that every new hire brings valuable experience, new perspectives, and a chance to raise the bar on our approach to how we work. That’s why we’re looking for a Practice Group Assistant to provide administrative support for our Private Wealth practice group.

The ideal candidate will be responsible for…

• Assisting with new matter intake (opening matters, creating files, etc.)
• Creating and updating client binders
• Researching filing fees and assisting with the preparation of check requests
• Managing multiple databases in support of the practice group and clients
• Preparing correspondence, legal documents, forms, and the like using word processing and technology skills
• Effectively proofreading and editing documentation for grammatical and typographical errors; provide detailed review of client related documentation to include required signatures
• Providing support with processing expenses and reimbursements
• Assisting LAAs in the group with attorney time entries, reviewing pre-bills and processing client invoices

The successful candidate will demonstrate…

• A minimum of one year of related experience; experience in Tax & Wealth/Estate Planning preferred
• Proficiency with the Microsoft Office Suite –Word, Excel, PowerPoint and Outlook
• Strong attention to detail, grammar, and punctuation, and the ability to effectively present ideas and findings visually.
• Strong communication skills and the ability to communicate with external parties and internal personnel either verbally or in written form
• Ability to prioritize work and manage workflow
• Ability to define problems, collect data, establish facts and draw valid conclusions
• Familiarity with various electronic documentation filing/maintenance

Committing your time and talent is no small matter—at Venable, we know that superior client service begins with an investment in our people. Our competitive compensation, robust benefits, and programs that support our employees’ well-being, families, and futures reflect our dedication to prioritizing the whole person, not just the professional.

Venable’s benefits package includes medical, dental, vision, disability, life insurance, flexible spending and healthcare savings accounts, 401(k) with firm profit share, paid time off, firm paid holidays, wellness and personal advocacy programs, family planning resources and leave programs, tuition reimbursement, and more.  New employees are provided a detailed orientation to the firm’s benefit offerings upon hire.

Here, we strive to offer the kind of care that radiates, from our colleagues to our clients, to our communities, so that success finds everyone.

Pay Range for Candidates in San Francisco:

$53,000- $71,000 per year

The range provided is the minimum and maximum salary that Venable in good faith believes at the time of this posting that it is willing to pay for the advertised position.  Exact compensation will be determined based on individual candidate qualifications and location.

We comply with the San Francisco Fair Chance Ordinance. Conviction of a crime will not necessarily be a bar to employment at the Firm. Factors such as age at the time of the offense, type of the offense, seriousness of the offense, remoteness of the offense in time, position applied for, rehabilitation, overall record, and other relevant factors will be taken into account in determining effect on suitability for employment.

Primary Responsibilities

This position will support attorneys in our Litigation Practice Group. The qualified candidate must have substantive knowledge, understanding and experience in litigation including, but not limited to, e-filing in various jurisdictions, managing multiple cases and various administrative support tasks.

• Perform a variety of administrative duties such as calendar management, answering phones and emails, arranging travel, coordinating meeting logistics, opening new matters, time entry, expense reports, billing and assisting with business development activities
• Support all aspects of a case, including case management, depositions, arbitrations, mediations and trials, including handling logistics and supporting at trial as necessary
• Strong technical skills needed to prepare and proofread legal documents and correspondence for accuracy, grammar, and formatting
• Demonstrate ability to work effectively with others in a cooperative, enthusiastic and friendly manner to accomplish position functions and participate in team efforts
• Provide overall proactive, professional and detailed service to both internal and external contacts

Qualifications

• Bachelor’s degree preferred but not required
• Knowledge of court rules and civil procedures in State and Federal jurisdictions, including experience with electronic filing
• Some IP litigation and trial experience helpful
• Advanced-level computer skills required including proficiency in MS Office, Adobe Acrobat, and DocuSign
• Strong client service skills with high-level standards of excellence in work product
• Strong problem-solving skills with ability to take initiative and use good judgment
• Strong written and verbal communication skills
• Strong organizational and time management skills, and must pay extreme attention to detail
• Ability to maintain and handle confidential and sensitive information with discretion and diplomacy
• Ability to work under tight deadlines, prioritize responsibilities and work effectively in a fast paced environment
• Must have 5+ years of experience in litigation with knowledge of all court rules and the skills to electronically file documents with the various court
• Experience working in a relevant, fast-paced legal environment
• Exceptional written and verbal communication skills
• A typing speed of approx. 50-80 words per minute—with a high degree of accuracy
• Excellent attention to detail
• Proficiency with Microsoft Office suite (or other requisite word processing software)
• Strong organizational skills

Preferred Qualifications

• Bachelor’s degree or Legal Secretary Certificate
• Knowledge of online court filing systems
• Experience working with multiple lawyers simultaneously
• Experience using dictation and transcription software

Qualified applicants with arrest and conviction records will be considered for the position in accordance with the California Fair Chance Act.

California Pay range for this role, with final offer amount dependent on skillset and experience $100,000-$115,000.

Pillsbury Winthrop Shaw Pittman LLP is an Equal Opportunity Employer.

·  Apply here: https://pillsburylaw.wd5.myworkdayjobs.com/External

Hanson Bridgett LLP is looking for an experience Trademark/IP Legal Secretary. This position provides high-level administrative support to litigation and transactional trademark and copyright attorneys. Must have advanced knowledge of federal court protocols and rules. To succeed in this role, candidate must be independent, have can-do spirit and be able to manage multiple projects and tasks. Considerable experience in litigation, trademarks and trademark prosecution are essential in this role.

This role offers the opportunity to work from a remote location on days when in-person attendance is not required, and as agreed upon by the direct supervisor and assigned attorneys. It is an essential function of any remote role that the employee be available to attend in-person meetings, professional development sessions or to come to the office for other reasons, if the need arises. This role is based in our Los Angeles office.

Essential Responsibilities and Duties:

• Prepare correspondence, memos, and other legal documents as directed.
• Assist with document review, proofreading and editing of legal documents.
• Conduct trademark investigations about adverse parties.
• Communicate with clients and trademark team about deadlines and filings.
• Ensure the orderly management of client files; transmit physical documents to records department.
• Create various spreadsheets and project sheets to track team assignments and client requests.
• Work closely with docketing specialist to ensure deadlines are properly calendared.
• Handle confidential information with discretion and maintain data integrity.
• Complete conflicts checks through electronic intake system and draft engagement letters.
• Coordinate meetings, appointments, conferences and travel arrangements.
• Prepare monthly expense reports for attorneys.
• Other duties as assigned.

Required Skills, Abilities and Qualifications

• 3+ years of experience as a legal secretary in trademark law.
• Deep knowledge of trademark procedures, terminology, and concepts.
• Knowledge of court rules and civil procedures in Federal courts, including experience with e-filing; knowledge of TTAB filing procedures.
• Highly organized and able to handle a heavy IP desk, including managing calendars and prioritizing workload.
• Proficiency in MS Office Suite and legal software for document management.
• Strong organizational and time management skills with attention to detail.
• Clear and professional communication skills.

Salary

Hanson Bridgett offers a competitive salary and benefits package. The annual salary for this California-based role is anticipated to be in the area of $85,000 – $100,000, and represents the firm’s good faith and reasonable estimate of possible compensation at the time of posting. Actual compensation is negotiable, and will depend upon a number of factors, including but not limited to, the candidate’s years of experience, qualifications, and skill set. Submit resumes to recruiting@hansonbridgett.com

LITIGATION SECRETARY

San Francisco

RESPONSIBILITIES:

• Assists lawyers with correspondence, pleadings, motions, and discovery documents.
• Creates and manages documents (such as motions, under seal pleadings, subpoenas, court forms, routine notices) using Adobe Acrobat, Best Authority and Forms Workflow software, as necessary.
• Ability to e-file pleadings in State, Federal and Appellate Courts
• May perform research, compile/organize documents/data, and assemble pertinent documents/preparing binders for trials/depositions.
• Booking flights and organizing itineraries for travel
• Provides back-up secretarial coverage when needed.

SKILLS AND ABILITIES:

• Minimum of 7-10 years of litigation experience required.
• Proficient in Microsoft programs (Word, Excel, PowerPoint), iManage, Adobe Acrobat, Best Authority and Forms Workflow software.
• Proficient knowledge of legal/litigation terminology, court procedures, calendaring procedures, e-filing/service, scanning and saving documents, and procedures employed in coverage and litigation matters.
• Solid organizational skills, communication skills, and diligence.
• Ability to work simultaneously on a variety of projects and work effectively under pressure.
• Communicates effectively with attorneys and legal personnel at all levels.
• Flexibility for overtime.
• Hybrid Schedule: 3 in office; 2 remotely.

About Keker, Van Nest & Peters

For more than 40 years, Keker, Van Nest & Peters has litigated complex, high-stakes civil and criminal cases throughout the nation. We take cases where companies, products, and careers are riding on the result. Our clients are high-profile individuals, as well as some of the world’s most successful companies, including Genentech, Google, Instacart, Major League Baseball, Meta, Netflix, Lyft, and Qualcomm. Recently we have been named as The Recorder’s Tech Litigation Department of the Year and The American Lawyer’s Litigation Boutique of the Year, among many additional prestigious recognitions. The firm not only prides itself on its record of success at trial, but in the office culture it maintains.

Our office, in the historic Jackson Square district of San Francisco, features brick and timber architecture, an eclectic modern art collection, and an open-door policy. The office environment is fast-paced, dynamic, and informal. Enjoy the camaraderie of a smaller firm that values each team member’s contributions. Salaries and benefits are competitive with the legal market. If this sounds like a good fit, we are excited to hear from you. Please email resumes to Jeanne Freed, Human Resources Manager, staffrecruiting@keker.com.

The salary for this California based role is $110,000- $135,000 DOE and represents the firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting.  Actual compensation will depend on several factors, including but not limited to, the candidate’s years of experience, qualifications, and skill set.

Keker Van Nest & Peters LLP provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, reproductive health decision-making or any other characteristic protected by federal, state, or local laws.  This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Downtown San Francisco Law firm seeking an experienced Legal Billing Clerk to work under the direction of the firm’s Accounting Manager.

Responsibilities:

• Navigate numerous e-billing platforms to process and submit invoices
• Maintain knowledge of billing requirements for numerous clients
• Communication with attorneys and clients on a daily basis
• Maintain tracking of proformas received in accounting (date, status)
• Generate invoices for assigned clients
• Pull all costs backup for assigned clients per client guidelines
• Update maintenance in LMS V – name, address and rate update on the Special Billing Instructions screen
• Verify accuracy of billing data
• Handle some revaluing of billing rates
• Answer telephone inquiries from clients
• Assist with filing for accounting records
• Other projects as assigned, especially as related to cross training in other areas such as Accounts Payable, GL updates, cash application, bank reconciliation and more as needed

Expectations

• Adhere to regular schedule
• Schedule time off in advance and limit unplanned absences
• Adhere to firm policies and procedures
• Have the ability to work overtime when required to meet deadlines
• Act professionally, courteously, and respectfully to attorneys, staff, clients, vendors, CPAs and auditors
• Be flexible and willing to adapt to changing job needs and responsibilities

Required knowledge:

• Strong verbal and written communication skills
• Strong time management and organizational skills
• Strong attention to detail
• Excellent customer service skills
• Ability to multitask
• Microsoft Office 365 (Outlook, Excel, Word)
• SurePoint (LMS V and LMS +)
• ProLaw or another document management system
• Various Electronic Billing Sites
• Experience with split billing

Preferred Qualifications:

• 5 Years experience in legal billing, preferably with insurance defense billing
• Bachelor’s degree, with emphasis in Finance/Accounting

We are an equal opportunity employer and offer a professional work environment with a competitive salary and benefits package.

The base hourly rate for this non-exempt position ranges from $33.00 to $43.00 subject to qualifications and experience.

We provide employer−subsidized health benefits that include Medical (HMO, PPO and Kaiser option), Dental, Vision, Life Insurance, Long-term Disability, 401(k) & matching. We also offer Flexible Spending Accounts (Medical and Dependent Care), Commuter Pre-Tax (Transit and Parking).

Please send your resume to Acctg.recruiting@mpbf.com.

*** We are not working with placement agencies at this time, please do not contact.***

We are a fast-paced, mid-sized firm seeking an experienced Litigation Secretary (also known as Practice Assistant or Practice Specialist) to work in our San Francisco office.

Primary Responsibilities

• Document Preparation, Filings, Trial Preparation
• Prepare legal documents using correct formatting, based on local rules of the court
• E-filing and/or hard copy filings with courts
• Timely send correspondence and client documents
• Schedule conference rooms for client meetings and depositions; arrange technology requirements
• Communicate with clients, vendors and opposing counsel
• Keep current with Insurance Litigation Guidelines
• Process invoices and submit to accounting department for payment
• Copy, scan, print and fax documents
• Ability to calculate legal deadlines in accordance with statutory local, state, federal and appellate rules
• Perform other duties as needed based on practice area and firm demands
• Communicate with attorneys regarding progress on tasks, confirm priorities if necessary

Skills

• Excellent organizational and problem-solving skills and attention-to-detail
• Strong communication, grammar, proofreading and time management
• Proficient in Microsoft Office Suite – experience creating initial drafts of pleadings, tracking changes in Word, scheduling and managing appointments in Outlook
• Knowledge of ProLaw is a plus
• Knowledge of Kofax Power or Adobe pdf editing software, a plus

Experience

• At least three years of recent experience in all phases of civil litigation (discovery, trial, appeals): Understanding of litigation, local, California state, federal and administrative rules, law and motion and related docketing requirements

Expectations

• Adherence to regular schedule
• Support and assist a minimum of three attorneys and provide backup coverage as needed
• Adherence to Firm’s policies and procedures

We are an equal opportunity employer and offer a professional work environment with a competitive salary and benefits package.

The base salary rate for this non-exempt 37.5 hours a week position is $36.00 – $43.59, subject to qualifications and experience.

We provide employer−subsidized health benefits that include Medical (HMO, PPO and Kaiser option), Dental, Vision, Life Insurance, Long-term Disability, 401(k) & matching. We also offer Flexible Spending Accounts (Medical and Dependent Care), Commuter Pre-Tax (Transit and Parking) and Paid Parental leave.

Please send your resume to staff.recruiting@mpbf.com.

*** We are not working with placement agencies at this time, please do not contact.***

JOB POSTING

• Local Association:  San Francisco LPA
• Positions:  Litigation Legal Secretary, San Francisco, Litigation Legal Secretary, Silicon Valley, HR Manager Los Angeles, and Practice Assistant Los Angeles
• Contact:  Renee Evans, CCLS
• Apply here: https://pillsburylaw.wd5.myworkdayjobs.com/External

JOB DESCRIPTION

Primary Responsibilities

This position will support attorneys in our Litigation Practice Group. The qualified candidate must have substantive knowledge, understanding and experience in litigation including, but not limited to, e-filing in various jurisdictions, managing multiple cases and various administrative support tasks.

• Perform a variety of administrative duties such as calendar management, answering phones and emails, arranging travel, coordinating meeting logistics, opening new matters, time entry, expense reports, billing and assisting with business development activities
• Support all aspects of a case, including case management, depositions, arbitrations, mediations and trials, including handling logistics and supporting at trial as necessary
• Strong technical skills needed to prepare and proofread legal documents and correspondence for accuracy, grammar, and formatting
• Demonstrate ability to work effectively with others in a cooperative, enthusiastic and friendly manner to accomplish position functions and participate in team efforts
• Provide overall proactive, professional and detailed service to both internal and external contacts

Qualifications

• Bachelor’s degree preferred but not required
• Knowledge of court rules and civil procedures in State and Federal jurisdictions, including experience with electronic filing
• Some IP litigation and trial experience helpful
• Advanced-level computer skills required including proficiency in MS Office, Adobe Acrobat, and DocuSign
• Strong client service skills with high-level standards of excellence in work product
• Strong problem-solving skills with ability to take initiative and use good judgment
• Strong written and verbal communication skills
• Strong organizational and time management skills, and must pay extreme attention to detail
• Ability to maintain and handle confidential and sensitive information with discretion and diplomacy
• Ability to work under tight deadlines, prioritize responsibilities and work effectively in a fast paced environment
• Must have 5+ years of experience in litigation with knowledge of all court rules and the skills to electronically file documents with the various court
• Experience working in a relevant, fast-paced legal environment
• Exceptional written and verbal communication skills
• A typing speed of approx. 50-80 words per minute—with a high degree of accuracy
• Excellent attention to detail
• Proficiency with Microsoft Office suite (or other requisite word processing software)
• Strong organizational skills

Preferred Qualifications

• Bachelor’s degree or Legal Secretary Certificate
• Knowledge of online court filing systems
• Experience working with multiple lawyers simultaneously
• Experience using dictation and transcription software

Qualified applicants with arrest and conviction records will be considered for the position in accordance with the California Fair Chance Act.

California Pay range for this role, with final offer amount dependent on skillset and experience $100,000-$115,000.

Pillsbury Winthrop Shaw Pittman LLP is an Equal Opportunity Employer.